Document Verification in Florida

The original diploma or a photocopy of a Diploma may be apostilled. Any Florida notary can notarize a copy of the diploma by using the below Attested Copy notary form. On the long blank of the notary form, the notary will describe the document, and then the document custodian would be the name of the person who is in possession of the diploma. Then the copy of the diploma can be apostilled.

Click Here to Open Attested Copy Notary Form.

‘If you have to have an original diploma apostilled. The Original Diploma would have to be notarized at the school. You would have to request a notarized original from the school.

The State fee is $10.00 for notarized documents.

You have to request a notarized transcript from the school. Schools will typically provide sealed transcripts; however, unless you specifically requested a notarized transcript from the school, then it’s unlikely to be notarized. It’s important to request a notarized copy from the school specifically. Click Here To Open Transcript Form.

The school can send one to our office directly, and then you may pay by credit card.

Email us at mycapitalconnection@yahoo.com and provide your name, address, the country you need an apostille for, and name that will be on the transcript.

Ship to address is Capital Connection, Inc. 417 E. Virginia St. Ste 1. Tallahassee FL 32301

The State fee is $10.00 for notarized documents.

Any Criminal History or Criminal Back Ground Check issued by a Florida Police, Sheriff, or F.D.L.E. (Florida Department of Law Enforcement.) Must be notarized by a Florida Notary first. A certified criminal history may be used within the United States; however, it does not qualify to be apostilled unless it’s notarized by a Florida notary first.

It is best if you obtain the notarized criminal history from the issuing department. If the local Police or Sheriff’s office can not provide you with a notarized criminal history, you can write a short descriptive letter stating something along the lines of I John Smith acknowledge the attached is a true original Criminal History Search obtained by me. Then you’d sign the letter in front of a notary.

Have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.

Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.

Additionally, we can obtain an F.D.L.E. Criminal History Search for you in Tallahassee. The F.D.L.E. results are notarized and take approx 5-7 business days to be completed.

Click Here to be directed to our Online F.D.L.E. Page.

Commercial Invoices are either signed in front of a notary, and the notary witnesses the signature of the signer. This can be done by adding a statement to the invoice. The statement may read similar to I John Smith Authorized Representative of Capital Connection, Inc. state this is a true copy or true original invoice for my company. Then a signature line would be present for John Smith to sign the statement in front of a notary. The statement can be a separate letter or written on the invoice.

When notarizing the document, have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.

Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.

Additionally, a Notary can make a copy of a Commercial Invoice.

They would first make a copy of the original, then notarize it using the below notary form. On the long blank of the notary form, the notary will list a description of the document that is being attached, and the documents custodian is whoever presented the original to the notary. The custodian has to be a natural living person, not a corporation.

The custodian can be a person as a representative of a company, for example, John Smith CEO for Capital Connection. Inc.

Or they are just listing John Smith as the custodian would work.

Listing just Capital Connection, Inc. would not work.

Click Here to Open Attested Copy Notary Form.

The State fee is $10.00 for notarized documents.

Individuals:

If your Bill of Sale is to Sale property in another country, simply sign the paperwork in front of the notary and have the notary notarize the below Acknowledgment form.  Click Here To Open Acknowledgment Notary Form.

Corporations:

Bills of Sale are either signed in front of a notary, and the notary witnesses the signature of the signer. This can be done by adding a statement to the Bill of Sale. The statement may read similar to I John Smith Authorized Representative of Capital Connection, Inc. state this is a true copy or true original sale agreement between our company and ____.

Then a signature line would be present for John Smith to sign the statement in front of a notary. The statement can be a separate letter or written on the Bill of Sale.

When notarizing the document, have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.

Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.

Additionally, a Notary can make a copy of the Bill of Sale.

They would first make a copy of the original, then notarize it using the below notary form. On the long blank of the notary form, the notary will list a description of the document that is being attached, and the document’s custodian is whoever presented the original to the notary. The custodian has to be a natural living person, not a corporation.

The custodian can be a person as a representative of a company, for example, John Smith CEO for Capital Connection. Inc.

Or they are just listing John Smith as the custodian would work.

Listing just Capital Connection, Inc. would not work.

Click Here to Open Attested Copy Notary Form.

The State fee is $10.00 for notarized documents.

Certificate of Free Sale has to be obtained by contacting the Florida Department of Agriculture and Consumer Services. They will provide your company with a notarized certificate of free sale, which we can then apostille. It’s the same process for Good Manufacturing Practices if you need to obtain a certificate of free sale.

The Bureau of Food and Meat Inspection phone number is 850-242-5520.

Depending on your type of company and services you provide, they should be able to issue you one or direct you to the corresponding department.

The State fee is $10.00 per notarized Certificate of Free Sale.

Certificates of Status/Certificates of Good Standing.

In order to qualify to have the Articles or Good Standing Apostilled for a Florida Corporation, a certified copy from the Division of Corporations is required. We can obtain Good Standings and or Certified Copies of Articles from the Division of Corporations in Tallahassee for you and then have them apostilled. Please call 1-800-342-8062 or email us at mycapitalconnection@yahoo.com

Good Standings or Certified Copy of Articles of Incorporation/Organization are the most common documents.

Florida Good Standings for corporations certified by the Division of Corporations qualify to be apostilled.

Florida Certified Copies of Articles of Incorporation (Inc.) or Certified Copies of Articles of Organization (LLC) qualify to be apostilled.

The State fee is $10.00 for State Certified Documents.

Companies Operating Agreement or Minutes & Bylaws can be apostilled.

An officer of the company would present the original and one copy of the original, to a Florida Notary. Then the notary would complete the Attested Copy Notary Form and staple it to the copy. Then you would send us the notarized copy.

On the long blank of the notary form, the notary will list a description of the document that is being attached, and the documents custodian is whoever presented the original to the notary. The custodian has to be a natural living person, not a corporation.

The custodian can be a person as a representative of a company, for example, John Smith CEO for Capital Connection. Inc.

Or they are just listing John Smith as the custodian would work.

Listing just Capital Connection, Inc. would not work.

Click Here to Open Attested Copy Notary Form.

The State fee is $10.00 for notarized documents.

A photocopy of a passport notarized by a Florida notary qualifies to be apostilled. Open the below Attested Copy notary form, and take it with you to the notary.

The notary will make a copy of your passport. Typically only the picture page is copied. On the notary form, the notary will list a description of the document on the long blank of the notary form, and then the document custodian is the person who is in possession of the original. (If it’s your passport, then you’re the document custodian)

Click Here to Open Attested Copy Notary Form.

The State fee is $10.00 for notarized documents.

A photocopy of a passport notarized by a Florida notary qualifies to be apostilled.

Click Here to Open Attested Copy Notary Form.

The notary will make a copy of your Drivers License. On the notary form, the notary will list a description of the document on the long blank of the notary form, and then the document custodian is the person who is in possession of the original. (If it’s your Drivers License, then you’re the document custodian)

Click Here to Open Attested Copy Notary Form.

The State fee is $10.00 for notarized documents.

A notarized letter by a parent or guardian giving permission to a child under the age of 18 to travel alone, or with another individual must be notarized by a Florida notary, before being apostilled. Please note two separate letters may be required. One letter to travel from our country and a separate letter to return to our country. It’s up to you to determine the requirements of the country the child will be traveling to.

Print the below acknowledgment notary form and take it with you to the notary. The notary form can be notarized and attached to your letter, or the wording can be handwritten or typed onto your letter. If the notary uses the notary form and staples it to your letter, then we suggest having the notary place the notary stamp near your signature as well.

Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.

A power of attorney notarized by a Florida notary qualifies to be apostilled.

Print the below acknowledgment notary form and take it with you to the notary. The notary form can be notarized and attached to your letter, or the wording can be handwritten or typed onto your letter. If the notary uses the notary form and staples it to your letter, then we suggest having the notary place the notary stamp near your signature as well. If two individuals are signing a power of attorney, one notary form can be used for each signer.

Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.

Vehicle Title’s can be apostilled so long as it bears the signature of one of the Directors of DMV. If your document isn’t signed by a Director of DMV, then take it to your local DMV, and they will replace it for a more current one. The replacement should be signed by the current director.

State fee is $10.00 for DMV Titles

Certified Driving History can also be apostilled. It will be signed by one of the Directors of DMV. The State fee is $10.00 for DMV Driving History.

Translations of documents needing to be apostilled would first be translated by any person fluent in both languages, then that person would sign a letter verifying they performed the translation in front of a Florida notary.

The below translation letter should be completed, signed, and notarized and then attached to the translated document.

Click Here To Open Translation Letter – Notary Form.

Certified copies obtained from a Florida County Clerk of Court can be apostilled. These typically are either, Marriage, Divorce, or certified copies of any court case on file with the county clerks office.

The certified copy will have the stamp and signature of the county clerk present, as well as verbiage similar to I hereby certify the foregoing is a true and correct copy.

The State fee is $20.00 per certified document. The document can be any number of pages.

Letters from Social Security typically will show your benefits and or the amount of money you are currently receiving.

After you have received the document from Social Security, you will have to draft a letter attesting to the validity of the document. Mainly you are creating a descriptive letter that you are signing.

For example, the letter may read, I John Smith do attest to the attached is an original letter provided to me by the US Social Security Administration, which details the benefits I receive.

Then you’d sign the statement in front of a notary. The notary would witness your signature and use the below acknowledgment notary form.  Then the signed letter, notary form, and social security document would be stapled together.

Click Here To Open Acknowledgment Notary Form.

We have a basic example letter you may use; however, we can’t guarantee this will meet the requestor’s requirements in the destination country you are sending the documents to. It’s best to draft your own letter and include specific descriptive details that would be found on the social security document provided to you. The following link is to a general descriptive letter, which you may use, or use as a template.

Click Here To Open General Social Security Example Letter.